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Version 1.0
Created: 9 July 2024
Updated: 22 July 2024

Office Check-In Settings

Save your office address(es) into the system and set them up for your team to clock in and out of the office with our Office Check-In feature. This gives the team an alternative to check in/out to locations deemed as your office address without requiring a Job on it.

Navigate to the section by clicking it.

Add Office Check-In Location

  1. At the desktop site navigation bar, go to HR Suite > Office Check-in Settings.
    Open Office Check-In Settings Here: https://system.caction.com/officecheckin/setting

    Office Check In Settings Step 1

    *Note: You must have access to HR Suite menu to perform this action. Please request permission or help from your admin if you do not have access to the menu.

  2. Click “+ Add Location” to add an office check-in.

    Office Check In Settings Step 2

  3. The location must come from a registered Customer entry inside your system. For your case, you may add a Customer called HQ with your office address attached to it.

    Office Check In Settings Step 3

    *Note: Customer may be named as other items in your system (i.e. Site, Client, Company, etc.)

  4. Click “Apply Address”.

    Office Check In Settings Step 4

  5. Click on the “Add User” icon.

    Office Check In Settings Step 5

  6. Enter the user name that you want to assign to the office check-in.

    Office Check In Settings Step 6

  7. Tick the box of the user accordingly.

    Office Check In Settings Step 7

  8. Click on the “Save” button.

    Office Check In Settings Step 8

  9. Click “Save Changes”.

    Office Check In Settings Step 9

  10. The office check-in has been saved successfully when this prompt appears.

    Office Check In Settings Step 10

    *Note: If no location is set, the user will be able to perform office check-in/out from anywhere.


Clear Assigned User

To remove/clear off all the assigned users from being able to use the registered location for their office check in/out, follow the steps below.

  1. Click on the “Clear” icon to clear the assigned user.

    Office Check In Settings2 Step 1

  2. Click “Save Changes”.

    Office Check In Settings2 Step 2

  3. All the users assigned have been cleared when this prompt appears.

    Office Check In Settings2 Step 3



Delete Office Check-In Location

To delete the registered location set for your office check in/out, follow the steps below.

  1. Click on the “Delete” icon beside the office check-in you want to delete.

    Office Check In Settings3 Step 1

  2. Click “Save Changes”.

    Office Check In Settings3 Step 2

  3. The office check-in has been deleted when this prompt appears.

    Office Check In Settings3 Step 3



Edit Office Check-In Location

To edit the registered location set for your office check in/out, follow the steps below.

  1. At the desktop’s navigation bar, go to Business Management > Customer List.
    Open Customer List Page Here: https://system.caction.com/customers

    Office Check In Settings4 Step 1

  2. Use filter to search the customer.

    Office Check In Settings4 Step 2

  3. Click the “expand” button to open the customer details page.

    Office Check In Settings4 Step 3

  4. Scroll down to the “ADDRESS” column.

    Office Check In Settings4 Step 4

  5. Click on the “pencil” icon of the address.

    Office Check In Settings4 Step 5

  6. Click “Proceed” to edit the address.

    Office Check In Settings4 Step 6

  7. Search the office check-in location.

    Office Check In Settings4 Step 7 </p

  8. Confirm the location and click “Submit”.

    Office Check In Settings4 Step 8

  9. Enter the location’s name.

    Office Check In Settings4 Step 9 </p

  10. Click on the “SAVE” button and the new location will be applied in the office check-in settings automatically.

    Office Check In Settings4 Step 10




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